Share Plans: Full Outsourcing
Until 2017 MM&K ran its own successful Share Plan Administration business for close to 20 years. As a result, we are well versed in understanding what is required in respect of fully outsourcing your Share Plan Administration.
Using this knowledge, and our contacts in the market, we can work alongside you to help you select the most appropriate administrators.
Any administrator should manage your plans from beginning to end and provide an executive standard of service to all your participating employees.
We would typically expect that your Share Plan Administrator to offer the following services:
- Managing the movement of your records onto their software and communicating new administration procedures to your plan participants;
- Creating communication campaigns for share plan launches, invitations, exercisable events and maturities in order to maximise employee participation and satisfaction;
- Processing awards, grants, exercises, lapses, forfeits;
- Ensuring company personnel are kept up to date with regards to ongoing plan management;
- Maintaining your participants’ records and an up to date share plan register;
- Contacting your registrar when relevant so that they can ensure the shareholder register is updated;
- Processing share plan leavers and new joiners;
- Producing information for HMRC annual tax returns: Forms 35, 39, 42 and EMI 40
- Providing information for your IFRS2/FRS20 calculations (accounting for share based payments/options expensing – this is something often passed to MM&K to undertake);
- Liaising directly with your brokers or Trustees to facilitate share purchases and sales;
- Acting as Trustee for the purposes of your UK Share Incentive Plan;
- Liaising with your auditors as and when necessary;
- Acting as the first point of contact for share plan participants and company queries, via telephone, email, fax, and post;
- Giving your plan participants secure online access to their share plan records so that they can monitor their benefits;
- Providing assistance when you need to calculate headroom.
If you would like to explore further how we could help you with setting up a fully outsourced Share Plan Administrator, please do contact us to discuss.
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